Office Receptionist

JOB DESCRIPTION

The Office Operations Specialist’s primary responsibility is to oversee and manage all aspects of our company’s daily operations, including office maintenance, inventory management, and workspace organization. Also ensuring that the office is clean, well-stocked, and organized to support our team’s needs. The Office Operations Specialist assists with daily office administration tasks and ensuring that they are completed efficiently and effectively. You are responsible for cultivating a positive work environment to keep the office running productively.

QUALIFICATIONS

• Administrative-related degree or, at a minimum, a High School diploma
• Experience in a previous Administrative position is a plus
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• Excellent time management skills and the ability to prioritize work and multitask
• Strong communication skills, including active listening and clear articulation
• Knowledge of Microsoft Office (Excel, Word, PowerPoint) and/or Google Workspace (Google Sheets, Docs, Slide)
• Easily adaptable to the fast-paced work environment

RESPONSIBILITIES (NOT LIMITED TO)

• Provide direct administrative support to management, including email correspondence and generating and distributing memos, letters, spreadsheets, and forms.
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
• Manage the front desk/reception operations, greeting guests who enter the office and acting as the first point of contact for employees, candidates, and vendors.
• Perform general administrative tasks, including answering and directing phone calls, email correspondence, meeting minutes, coordinating meeting agendas, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Oversee and order office supplies and food deliveries for group meetings, anticipating requirements, stocking supply stations, and ensuring equipment is in working order.
• Keep the office clean, stocked, and organized throughout the kitchen, conference rooms, stock and storage rooms/closets, and communal areas.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
• Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
• Run errands to other offices, stores, and other locations when needed.
• Coordinate domestic and international travel arrangements for all levels of staff members and or guests.
• Maintain contact database, employee list, and inventories up to date
• Research information using available resources to satisfy management and customer inquiries
• Respond quickly, professionally, and accurately to all emails from the CEO, Directors, Managements, and Employees.
• Other reasonably related business duties as needed or as assigned by the Office Manager, Supervisor, or Executives.
• Routinely handle objects weighing up to 15 lbs. and on occasion may be expected to lift objects weighing up to 25 lbs.

SCHEDULE

• 8 hour shift
• Monday to Friday

EXPERIENCE

• Administrative: 1 year (Required)
• Customer service: 1 year (Required)

LANGUAGE

• Spanish (Required)

WORK LOCATION: IN PERSON

JOB TYPE: FULL-TIME