Project Coordinator

JOB DESCRIPTION

Primus Auditing Ops a third party food safety auditing company looking to Project Coordinator position. We certify food safety programs in the agricultural sector. Primus Auditing Operations provides the fresh produce industry with technical services related to the safe production and handling of produce.

The Project Coordinators responsibilities include assisting the Training Coordinator with posting training courses, planning the annual training calendar, supervising our Zoom account, and ensuring instructors are logged in successfully.

The Project Coordinator will assist the Training Center Department with planning and implementing unique training courses and programs for our employees, clients and potential auditors.

Their duties include assisting the Training Coordinator with speaking with department heads, scheme owners, and clients to determine training needs, implementing training programs that meet market needs, researching new training opportunities, and overseeing Training Center finances to maximize profits.

QUALIFICATIONS

• Knowledge and experience with Word, Excel, PowerPoint, and Google Workspace is required.
• Graphic design including Adobe Suite a plus.
• Excellent communication, organizational and project management skills.
• Capable of working simultaneously on a variety of projects
• Communicate effectively with management and associates at all levels
• Effectively manage multiple, diverse projects in a fast-paced environment
• Detail oriented with ability to meet aggressive goals
• Intimate experience and understanding of business applications of social media platforms including, but not limited to: Facebook, Twitter, LinkedIn, and Instagram.
• Ability to work independently and with a team
• Fluency in English written and spoken is a requirement with Spanish capabilities as a plus.
• Flexible schedule – able to adapt on need (if training is scheduled early; need to be in the office to troubleshoot). Plan time off around important events

RESPONSIBILITIES (NOT LIMITED TO)

• Plan annual training calendar; coordinate and confirm qualified instructors for each course
• Facilitate and plan individual trainings requests by customers and/or buyers
• Post training courses on the PAO and Azzule website
• Process training certificates for Azzule courses as well as third-party training vendors
• Prepare and mail materials for in-person training courses
• Assist in the coordination and execution of projects across various departments, contributing to overall organizational success.
• Link and share trainee’s information to Zoom or alternative platforms (for online training)
• Supervise the Zoom account and ensure instructors are logged in successfully and courses are recorded
• Process registration for free webinars; police and monitor live webinars to ensure proper interactions
• Research new training programs and investigate competitor comparable
• Collaborate with the Marketing team to build enticing and informative advertising materials for courses
• Create landing pages for training course; create training material (Google Slides) and ensuring approval from Quality Assurance
• Ensure registration payments are collected; process payments through the payment platform by sending invoices or payment links
• Track and maintain the Training Center financials
• Monitor attendee sign-ups to ensure profitability of each course
• Manage controllable expenses and supplies within approved budgets to achieve profitability targets
• Book venues, refreshments, and striking deals with hotels across North America for PAO discounts on rooms for attendees
• Ensure Training Center emails and incoming calls are assisted in a timely manner
• Act as the direct line of communication with Department Heads and Training Center tasks and needs
• Assist with daily Customer Relations department needs as necessary
• Oversee, record, and send Customer Satisfaction surveys for all audit schemes and trainings
• Communicate survey feedback to department heads
• Assist with reception desks needs as necessary
• Plan, coordinate internal trainings with management’s direction (set up)
• Propose internal/external trainings for team depending on needs
• Assist with preparation for monthly dashboard report for department
• Assist with the Employee Training Pane (ETP); educate staff on process, ensure rosters are completed in a timely manner, support Admin in roster collection and update management on fund allocation.

BENEFITS

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

EXPERIENCE LEVEL

• 1 year
• 2 years

SCHEDULE

• 8 hour shift
• Monday to Friday

WORK LOCATION: IN PERSON

JOB TYPE: FULL-TIME