Billing Specialist

JOB DESCRIPTION

Primus Auditing Ops is a Third Party Food safety auditing company looking to fill a Billing Specialist position. We certify food safety programs in the agricultural sector. Primus Auditing Operations provides the fresh produce industry with technical services related to the safe production and handling of produce

As a Billing Specialist, you play a pivotal role in maintaining the financial integrity of our organization. This position requires meticulous attention to detail, precision in data entry, and a commitment to ensuring accurate and timely billing processes.

Working onsite, you will be responsible for managing a wide range of billing-related tasks, from invoice creation to customer relations, to support senior management and foster inter-company communication.

QUALIFICATIONS

• A degree in an accounting-related field or a minimum of a High School diploma.
• A fundamental understanding of accounting principles.
• Exceptional administrative, customer service, communication, organizational, and interpersonal skills.
• Ability to multitask effectively and maintain confidentiality.
• Strong time management skills and the capacity to handle multiple deadlines under pressure.
• Detail-oriented and adaptable team player comfortable in a dynamic environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and or Google Workspace (Google Sheets, Docs, Slide)

RESPONSIBILITIES

• Verify that all relevant information, including service details, quantities, and pricing, is meticulously recorded on invoices to prevent errors and discrepancies.
• Enter data into accounting software and databases with precision, conducting double-checks to maintain financial accuracy and integrity.
• Update accounting records with issued invoices, processed payments, new balances, and updated customer contact information, ensuring data is up-to-date and organized.
• Create and promptly issue invoices to customers, ensuring timely and accurate billing.
• Handle the processing of credit memos efficiently and accurately when required.
• Prepare clear and concise account statements for customers on a regular basis.
• Respond to customer inquiries, resolve billing discrepancies, clarify charges, and facilitate payment arrangements to ensure exceptional customer satisfaction.
• Assist the accounting department in the preparation of financial reports, contributing to the overall financial analysis and decision-making process when needed.
• Monitor all payments, analyze billing data, and prepare detailed monthly billing reports to track financial performance.
• Handle incoming payments from customers, ensuring accurate recording of transactions through various methods such as checks, credit cards, and electronic transfers.
• Organize and maintain customer accounts with meticulous attention to detail, ensuring easy access to historical data when needed.
• Actively participate in streamlining and improving the billing process to enhance efficiency and reduce errors.
• Establish effective communication channels with domestic and foreign locations to resolve inter-company account issues, demonstrating excellent interpersonal skills and cross-cultural communication abilities.
• Provide support to senior management as needed, contributing to the overall success of the department and organization.
• Be flexible and willing to take on additional duties as assigned, demonstrating a proactive approach to contributing to the team’s success.

BENEFITS

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

SCHEDULE

• 8 hour shift
• Monday to Friday

EXPERIENCE

• Office: 1 year (Required)
• Accounting: 1 year (Required)

WORK LOCATION: IN PERSON

JOB TYPE: FULL-TIME